Plan to Travel Form
Please submit a completed Plan to Travel Form to the Administrative Assistant as soon as you know you will be traveling. This can be submitted via e-mail or in person to Bellamy 323.

Assigning your Travel Delegate
Instructions on assigning your travel delegate are below. This will allow the Administrative Assistant access to your profile and ability to submit travel requests and expense reports on your behalf.

  1. Go to
  2. Click on the shortcut “C” icon (this will take you to the Concur site)
  3. Click on your “Profile Settings”
  4. Click on “Request Settings” (left side)
  5. Click on “Request Delegates”
  6. Click “Add”
  7. Type “Lucy Bastidas Vallejo” into the Search bar
  8. Check mark all of the boxes across
  9. Save

All travel related receipts MUST be submitted within 7 days of completing travel. Failure to do so may cause a delay or ineligibility of reimbursement. Receipts can be sent via e-mail or in person to Lucy Bastidas in Bellamy 323.

Pay in Advance 
Expenses such as conference registrations, hotel reservations, flights and car rentals can be purchased ahead of time with the department’s travel card. If you need any travel expenses paid for or have any further questions, please see Lucy Bastidas or Adam Ware in Bellamy 323.

For additional information please see the Travel Reference Guide.